Expenses at Countable
Purpose
To clearly identify what is and is not covered as an expense at Countable, and how to properly request compensation for expenses.
Scope
Covers equipment expenses, what else the company will cover, and how to claim expenses.
Equipment Expenses
- Expenses at or below $100 are not approved in advance but are reviewed instead for reimbursement (you can ask if you’re not sure, but if you can solve any real problem for $100 or less, ask for forgiveness rather than permission.) See the next section for guidelines.
- In general, items with a cost of less than $100 can be authorized by the manager as standard expenses if they are deemed reasonable. If the manager perceives that these expenses are being excessively utilized, they will involve Clark in the decision-making process.
- Any expense over $100 must be approved in advance of the purchase in order to be reimbursed.
- Countable will provide a (loaner) linux laptop if you use that as your primary work machine.
- We subsidize Linux because it helps the team learn about our servers, Docker and other critical components of our business that use Linux. We want a bias to moving as much infrastructure in that direction as possible but recognize not everything works there yet (Adobe, I’m looking at you).
- Countable will pay 50% up to $1000 total every 2 years for computer equipment you use for work remotely, which is owned by you personally.
- If the expense would bring the total claimed over $1000 in the 2 year period prior to the current date, the claim is not reimbursed.
- We studiously avoid Microsoft Windows at Countable.
- It’s not as automatable as Linux, and prevents people from learning Unix which is a core competency at Countable.
- To be eligible for reimbursement, Windows laptops must also have Linux installed on a partition (bootable, not a VM).
- Special expenses may be approved if required for your job. These must be reviewed on a case-by-case basis prior to purchase.
- e.g. Countable may pay for co-working space if you need one.
Examples of Things The Company Will Pay For
- Professional Books
- Other professional development costs (approval in advance is required)
- Small equipment or other costs for the office
- Any meals you share with your team members or clients (can be virtual or in-person)
- Computer equipment which you need for work
- Hotels/flights when traveling for business
Claiming Expenses
Note your expenses in Eightmeters